## Overview
We seek a highly organized and detail-oriented Executive Assistant to support our team. The ideal candidate will be proactive, resourceful, and able to handle various administrative and executive support-related tasks.
JOB RESPONSIBILITIES FOR EXECUTIVE ASSISTANT:
- Provide administrative support to the central office.
- Manage data and documentation as needed.
- Manage schedules and correspondence for the management team.
- Filing, organizing, and maintaining documents as necessary.
- Scanning documents, mailings, postage, and faxing.
- Ability to organize travel arrangements for staff and families when needed.
- Maintain office supply inventory by checking stock.
- Assist with or take the lead on special projects and events.
- Accounts payable and receivable.
- Assisting with HR and payroll.
- Attend staff meetings and training.
- Other duties as deemed appropriate by the supervisor.
PREFERRED QUALIFICATIONS/REQUIREMENTS:
- An associate’s degree and experience in a fast-paced office environment are required, and a bachelor’s degree is preferred.
- Significant work experience with culturally diverse families and ethnically and economically diverse communities.
- Ability to multi-task and develop strong working relationships with others (individuals, families, co-workers, and community agencies).
- Knowledge of and familiarity with Boston neighborhoods, community organizations, and schools.
- Superb written and oral communication skills necessary.
- Ability to lead others, work independently, and work as a team.
- Proficiency in MS Word, Excel, PowerPoint, Outlook, and Access required.
Hours: Full-Time, including some evenings and weekend events; this position will report to the Smart from the Start COO.
Compensation: Commensurate with experience.
Smart from the Start is an Equal Opportunity Employer.
APPLICATIONS:
Applications will be reviewed as received, and hiring decisions may be made before the application deadline.
Applications will not be read without:
- A cover letter describing your interest, qualifications, and where you learned of the position.
- A resume and salary history.
Applications should be e-mailed only in Word or PDF format to Sophia Girault sophia@smartfromthestart.org.
Job Types: Full-time, Part-time
Expected hours: 20 – 40 per week
Benefits:
Schedule:
Work Location: In person
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