🌟 We're Hiring: Administration Coordinator! 🌟
We are seeking to hire an Administration Coordinato r in Tarzana, CA.Â
As an Administrative Coordinator, you will provide support to our Cell Therapy Manufacturing and Portfolio Strategy leaders. This includes exercising judgment in determining priorities related to handling calendars, meeting and travel schedules, routine reporting, projects and correspondence.đź“Ť Location: Â Tarzana, CA
⏰ Work Mode: Work From Office
đź’Ľ Role: Administration Coordinator
Pay Scale:Â Up to $62, 732.80 (Dependent on Experience)
What You'll Do:
• Serve as the primary point of contact for the Tarzana site and act as a backup for the Santa Monica
locations.
• Provide comprehensive administrative support to the Head of Manufacturing & Senior Director of
CMC Portfolio Strategy
• Manage office operations and assist with vendor coordination for the Tarzana location.
• Oversee calendar management, scheduling virtual and in-person meetings across multiple time
zones.
• Arrange multi-location domestic and international travel, and handle expense reporting.
• Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials.
• Lead and manage special projects as assigned, ensuring timely and accurate completion.
• File expense reports and supply orders with accuracy and efficiency for team members, including
follow-through to ensure that appropriate and timely actions are taken.
• Produce accurate and properly formatted documents using Microsoft Office (Word, Excel,
PowerPoint)
• Provide project support and administration to cross-functional teams.
What We're Looking For:
• High School Diploma or equivalent required; bachelor’s degree preferred.
• A minimum of 5 years of experience in administrative support within the pharmaceutical,
biotechnology, or life sciences industry is required
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
• Experience in office management and vendor coordination.
• Ability to effectively multitask while maintaining confidentiality and discretion.
• Excellent teamwork, networking, and communication skills
Desired Skills/Experience:
• Experience supporting senior leaders and managing complex projects.
• Strong time-management skills and the ability to prioritize time-sensitive assignments.
• Competency with virtual technologies such as MS Teams and Zoom.
• Ability to prioritize time critical assignments.
• Experience working in a fast-paced global environment balancing competing priorities.
• Experience providing high quality, professional support service, working proactively and
independently without day-to-day direction.
• Ability to format documents for consistent, professional appearance and experience handling
sensitive information in a confidential and discrete
manner.
• Excellent organization skills and the ability to manage multiple projects or tasks simultaneously
and efficiently, identifying high priority and urgent
tasks for immediate action so that all activities are completed accurately and on time.
• Demonstrate flexibility and adaptability to meet changing business demands.
Ready to make an impact? 🚀 Apply now and let's grow together!
...We're looking for full-time Bulk Truck Drivers to deliver feed to local farms and commercial clients. This is a regional position which... ...driving paperwork as needed Requirements: Valid CDL Class A At least 1 year of commercial driving experience 2...
...community. Job Summary and Responsibilities STATEMENT OF PURPOSE: Works under the supervision of the Director of Nursing. The MDS Coordinator/RN is responsible for the coordination of the MDS/Resident Assessment Instrument and assist in the ongoing education of those...
Position Overview: Job Title : Imports/Customs Coordinator &##128205; Location: Phoenix... ..., and handling documentation for international shipments; the critical role in facilitating... ...clearance processes for both import and export shipments, ensuring timely and efficient...
...agree to faceand break throughnew challenges every single day. Job Description Were looking for a highly creative and experienced Art Director to lead the visual storytelling for OWALA. In this role, youll guide the art direction for both still and video...
...Position: Sales Designer Department: Design/Sales Reports To: Design Supervisor Company Overview Cabinet Genies, a distinguished... ...customer delight. As part of our mission to deliver unmatched service, we are seeking a talented Sales Designer. This role is central...