Job Description

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Sr. Space Planner

The University of Miami/UHealth department of Facilities is hiring a Full Time Sr. Space Planner to work at the UHealth Medical Campus.

Core Summary

The Senior Space Planner provides a single point-of-contact for geography-related planning questions, including recommending and enforcing space policies, standards, procedures, and protocols. Further, the Senior Space Planner supports the occupancy planning staff by participating in day-to-day functions and providing mentorship to junior staff members.

Core Responsibilities

• Maintains, verifies, and reports on space data and drawings, including space allocation.

• Leads development of preliminary program requirements for assigned department.

• Develops migration plans and sequencing of group moves and relocations. Assists in developing site-specific planning strategies with senior leadership. Helps to accurately maintain the database and common data elements, and completes occasional bulk data updates.

• Pulls quality assurance reports on a regular basis.

• Formulates and modifies space plans using AutoCAD.

• Coordinates with project staff to understand and communicate on specific space requirements and constraints.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

• Prepare reports and analyses involving quantitative and qualitative interpretation of data for internal and external constituencies including departments, UHealth/MSOM task forces, and Federal and State agencies; gather, examine and analyze data related to research space utilization and productivity.

• Conduct space audits, surveys and planning studies for all UHealth/MSOM areas and at all campuses; report and document any inappropriate use of space to the Director as these studies are being conducted and recommend corrective action; implement such corrective action and ensure completion.

• Regularly consult with Deans, Department Directors, Vice Presidents, and others at varying levels to coordinate and complete internal and external surveys to gather data and obtain planning and programming information. This information may come from a variety of sources including but not limited to user interviews, space surveys, and bench marking studies.

• Develop standards and guidelines for space policies and procedures; consult with other institutions and organizations on practices and policies regarding space utilization trends. Promote these standards throughout the Institution.

• Evaluate improvement opportunities for existing drawing, data management systems, and for metrics available to analyze space (research and non-research) and provide recommendations.

• Work closely with the other members of the Medical Space Planning team to develop new processes for allocating space among UHealth/MSOM departments in a structured and consistent manner. Based on findings make recommendations to the Director on how to allocate and reassign space.

• Monitor the integrity of, verify, and update space data and CAD drawings from information gathered through surveys and other means.

• Develop, organize, and conduct training sessions on the use of the UHealth’s space management system.

• Generate test fits for space and relocation projects in graphic and tabular form. Prepare supporting documentation for relocations; integrate principles of efficient space utilization into proposals.

• Document and gather all data obtained through the verification process and prepare comprehensive reports; analyze and understand the implications/assumptions of the space data being reported.

• Develop and/or modify database queries and generate reports for special projects and in response to user requests.

• Serve as departmental liaison to other UHealth/MSOM departments, committees, and task forces.

• Provide support to project managers and other team members as needed.

• Stay up-to-date with industry trends and best practices in space management software and CAD capabilities.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

• Bachelor’s degree in relevant field required.

• Minimum 5 years of relevant experience, preferably in a University or Academic Medical Center setting.

• Certification in Computer-Aided Design (CAD) and experience utilizing space management software, preferred.

Knowledge, Skills and Attitudes:

• Proficiency in AutoCAD is required.

• Strong knowledge of space planning principles and techniques.

• Familiarity with building codes, regulations, and industry standards related to space management and optimization.

• Prior experience using Business Intelligence (BI) tools, reports, dashboards, and data models preferred.

• Excellent attention to detail and ability to produce accurate and precise CAD drawings.

• Strong problem-solving and analytical skills to identify and resolve spatial conflicts.

• Effective communication and collaboration skills to work effectively with cross-functional teams.

• Ability to manage student workers, CAD technicians and/or planners.

• Ability to manage multiple projects and meet deadlines in a fast-paced environment.

• Ability to communicate effectively in both oral and written form

• Ability to develop accurate, well written emails and reports

• Ability to establish team goals and objectives that support the strategic plan

• Commitment to the University's core values

Any relevant education, certifications and/or work experience may be considered.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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