Job Description

Location

180 Camino Alto Mill Valley, 94941

Description

The City of Mill Valley is seeking a self-directed, problem-solver with an entrepreneurial spirit, high standards of excellence, and demonstrated commitment to public service.

Under the direction of the Recreation Supervisor – Community Services, the Recreation Coordinator I – Special Events is an entry-level position that provides assistance to the Recreation Supervisor on all matters related to the conceptualization, planning, organization, and execution of community recreation services and special events. This position is designed for individuals seeking to gain experience in community recreation services and event management, while working closely with the Recreation Supervisor to achieve department goals and objectives.

The Mill Valley Community Center is a seven day a week operation.

Recreation Coordinator I schedule may include Saturdays, Sundays, evening hours and is subject to change depending on facility and supervisor needs. 

ESSENTIAL DUTIES (including but not limited to):

• Assist in the conceptualization, planning, coordination, and execution of a wide range of special events, including community events/festivals, holiday celebrations, cultural activities, and more.
• Support the creation of event timelines, resource allocation, staffing requirements, and logistical planning to ensure successful event execution.
• Assign roles and responsibilities for event staff, ensuring smooth operations on the day of the event.
• Participate in collaborative efforts with other departments (i.e., Public Works, Police, Planning & Building, and Administrative Services etc.) to ensure event logistics, safety procedures, and climate action initiatives are followed.
• Collaborate with vendors, suppliers, and other stakeholders to secure necessary resources (i.e. services, permits, equipment, locations, etc.)
• Assisting with overseeing vendor performance on day of the event, ensuring timely delivery and quality service.
• Work with local organizations, businesses, school personnel, and community members to develop recreational events, programs and activities.
• Assist with promotion and marketing of events.
• Assist with day-of-event logistics, including coordination of participant registration, event signage, crowd management, and safety procedures.
• Oversee the setup and teardown of event spaces, ensuring that all necessary equipment, decorations, and signage are in place.
• Assist in creating event policies and practices that reflect the City’s commitment to diversity, equity, inclusion, and belonging principles, ensuring that every person feels comfortable, included, and supported.
• Provide assistance and guidance to facility users, resolving problems and providing quality customer service through event management.
• Perform related duties and responsibilities as required.

*JOB DESCRIPTION IS UNDER REVIEW - See Job PDF attachment below for full list of duties*

Interview Schedule 

Round 1 | Thursday, March 6, 2025 (in-person)
Round 2 | Thursday, March 13, 2025 (in-person) 

Resumes will not be accepted in lieu of the City’s official application form but should accompany the application. Please make sure to submit resume, cover letter, additional attachments (as needed), and complete supplementary questions. 

Filing deadline is 8:00 P.M. Sunday, February 23, 2025.

Job PDF: 

Ideal Candidate

KNOWLEDGE OF:

• The processes involved in planning and executing a wide variety of special events.
• Event logistics, including timeline creation, resource management, staffing needs, and event execution strategies.
• Awareness of principles of diversity, equity, inclusion and belonging, particularly in event planning and execution.
• Methods for promoting and marketing events to the public, including social media and traditional methods.
• Conflict resolution and problem-solving techniques.
• Principles and best practices of facility management, hospitality, and event production.

ABILITY TO:

• Communicate effectively verbally and in writing.
• Mange multiple aspects of event planning, including scheduling, resource allocation, and team coordination.
• Work effectively with various departments and external organizations to ensure successful event outcome.
• Work independently with minimum supervision and exercise sound judgment.
• Multitask to handle competing priorities and demands alongside multiple deadlines.
• Adapt to changes and unforeseen circumstances on event day, adjusting plans and resources as needed.
• Consistently interpret and enforce policies and procedures with attention to detail.
• Asses event success and identify areas for improvement, contribution to future event planning and execution.
• Work flexible schedule that may require some evening, full weekends, and holiday shifts.

EXPERIENCE AND TRAINING:

• HS Diploma or GED equivalent is required. A bachelor’s degree from an accredited four-year college or university with major coursework in recreation, or a related field is desired.
• Please note that a minimum of two years of experience with increasing responsibility in a public facing customer service role is required (experience in event management or a hospitality-related position is preferred).

Benefits

• Leave – the City provides a generous leave package:
  • 15 holidays and floating holidays/personal days
  • 2 to 5 weeks of vacation leave based upon years of service
• Health Insurance – City provides the full premium for the Kaiser Family Plan or the equivalent thereof for employees who elect Western Health Advantage HMO.
• Dental Insurance – City provides the full premium for Delta Dental PPO.
• Retirement
  • New employees with no prior CalPERS service or have a break in CalPERS service of 6 months or more: 2% @ 62.
  • New employees who are “classic” CalPERS members and do not have a break in service of more than 6 months: 2% @ 55.
  • Retirement Health Savings Account - required employee contribution of 1% with the City matching the 1% after year two.
  • 457 Deferred Compensation - City offers up to $600/year in matching contributions toward deferred compensation.
• Other  
  • City pays the premiums for a $50,000 life insurance plan, as well as Long-Term Disability insurance.
  • Career development program and ample training.
  • Free & discounted use of City recreational facilities and programs, including: indoor pool, gym, event and rental spaces, summer camps, enrichment classes, and more!

Special Instructions

Resumes and cover letters will not be accepted in lieu of the City's official application form but should accompany the application. All applications, resumes, cover letters, and supplemental question responses will be reviewed to select those applicants whose qualifications appear to most closely match the requirements of the position. A limited number of qualified applicants may be invited to participate in the subsequent phase(s) of the recruitment process, which may include one or more of the following: written examination, performance examination, assessment exercises, oral interviews, and complete background checks. Meeting the minimum qualifications does not guarantee advancement in the selection process. Paper applications may be obtained from the City of Mill Valley at City Hall, 26 Corte Madera Avenue, Mill Valley, CA 94941 or by calling (415) 388-4033x4835.

Recruitment Contact

Contact phone: 

(415)389-4835

Contact email: 

abricca@cityofmillvalley.org

Job Tags

Holiday work, Full time, Summer work, Local area, Flexible hours, Shift work, Weekend work, Sunday, Saturday, Afternoon shift,

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