Job Description

The Virginia Catering Company is seeking a highly organized and motivated Part-Time Sales Coordinator to support our sales team and contribute to the growth of our catering business. The successful candidate will play a crucial role in managing sales-related activities, ensuring client satisfaction, and providing administrative support to the team. This is an excellent opportunity for an individual with strong communication and organizational skills, a passion for the food and beverage industry, and a desire to work in a dynamic and fast-paced environment. The work environment is primarily an office setting, but may require travel to event sites. 

Job Responsibilities

• Respond to initial client inquiries via phone and email, providing information about our services, menus, and pricing.

• Assist the sales team in preparing proposals, contracts, and other sales-related documents.

• Maintain accurate and up-to-date client records in our CRM system.

• Coordinate event logistics, including scheduling site visits, tastings, and meetings.

• Communicate effectively with clients to confirm event details, collect payments, and ensure a smooth planning process.

• Provide administrative support to the sales team, including managing calendars, scheduling appointments, and preparing reports.

• Assist with marketing efforts, such as social media management, email campaigns, and event promotion.

• Collaborate with the operations team to ensure seamless event execution.

• Provide exceptional customer service to clients, addressing their needs and exceeding their expectations.

Qualifications

• ​​​​ High school diploma or equivalent; associate's or bachelor's degree in hospitality, business, or a related field is a plus.
• 1-2 years of experience in a sales support, administrative, or customer service role, preferably in the catering or hospitality industry.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).  
• Experience with CRM software is preferred.  
• Ability to multitask, prioritize tasks, and meet deadlines.
• A positive attitude, strong work ethic, and a passion for providing exceptional customer service.
• Must be able to work independently and as part of a team.
• Flexibility to work occasional evenings or weekends as needed for events.

Education

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