Job Description

Executive Assistant

Our client, a leading organization in the insurance industry, is seeking a highly organized and proactive administrative professional to support an investment team focused on the Industrials, Consumer, Entertainment, Defense and Aerospace, Telecom, Technology, and Transportation (ICED-T) sectors.

This position is a backfill role due to a team member's departure and presents a strong opportunity for permanent placement based on performance. The ideal candidate will be detail-oriented, capable of multitasking, and comfortable working in a fast-paced environment.

What is in it for you:

• Hourly rate: $26 to $31, depending on experience.

• 4-month contract.

• Full-time position: 40 hours per week.

• Work Schedule: 9 am to 5 pm.

• Hybrid role: In-office Monday to Wednesday.

• Join a passionate and inclusive team of professionals.

Responsibilities:

• Administrative Support (25%): Organize and distribute documents, reports, and correspondence; coordinate contract signatures with the legal department; manage electronic and physical filing systems.

• Scheduling & Coordination (20%): Arrange meetings, book conference rooms, track team attendance and vacation schedules, and update calendars.

• Travel & Expenses (20%): Arrange travel reservations and prepare expense reports for reimbursement.

• Project & Report Management (20%): Compile and track team reports, including approval memos and investment reviews; manage work product deadlines and prepare progress reports for leadership.

• Presentation & Special Projects (10%): Prepare PowerPoint presentations and support ad-hoc projects as needed.

• Communication & Client Interaction (5%): Cover team phones, coordinate meeting arrangements with clients, and relay messages to team members.

What you will need to succeed:

• Bachelor’s or Associate’s degree preferred, or equivalent work experience.

• 1 to 3 years of relevant administrative experience.

• Strong proficiency in Microsoft Office, including PowerPoint.

• Excellent organizational, communication, and multitasking skills.

• Ability to set priorities and meet deadlines in a fast-paced environment.

• Detail-oriented, punctual, and proactive with a professional demeanor.

• Strong ability to manage multiple assignments simultaneously.

Opportunities for All

We are committed to fairly assessing all qualified candidates, regardless of race, color, religion, sex, national origin, age, or disability, while ensuring fair and equitable compensation for all. To participate in the recruitment process, if you require specific accommodations, please do not hesitate to inform us so that we can make the necessary arrangements. We particularly encourage applications from individuals over the age of 40, as well as from veterans and members of the National Guard or reserves, valuing their service and supporting their integration into civilian life.

Why Recruit Action?

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

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