Job Description

Make a difference every day by joining CCRES as an Executive Assistant through our partnership with Young Men & Women in Charge Foundation!

SUMMARY:

• The hourly pay rate is $23.08 per hour
• Location: YMWIC Foundation, Inc in West Chester, PA
• Hours: Monday - Friday, 8 hours per day

PRIMARY RESPONSIBILITIES:

• Manage executive’s calendar, travel arrangements, and other administrative tasks.
• Coordinate meetings with executive team members and arrange travel and accommodations for them as needed.
• Organize and maintain executive’s office supplies inventory.
• Coordinate executive’s personal appointments including travel arrangements, event scheduling, etc.
• Coordinate executive’s personal shopping needs including ordering of travel materials such as food, beverages, etc.
• Coordinate executive’s social media marketing campaigns including content creation, scheduling, etc. as needed.
• Manage CEO’s personal email accounts (Outlook) and schedule his personal meetings as needed.

The candidate will perform administrative duties that include:

• Process student applications
• Process Grant metrics, reports
• Process membership payments and document
• Create and send invoices for membership fees
• Contact partners and families to review and process forms and data
• Work closely with the Executive Director (ED) in organization administration and scheduling tasks
• Process HR related forms, data and submissions to support corporate, state and government standards
• Coordinate and schedule training for new employees on HR policies and payroll
• Write and edit e-mails, drafting memos, and preparing communications on the Executive Director’s behalf
• Maintain comprehensive and accurate records
• Perform minor accounting duties
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answer phone calls in a polite and professional manner
• Welcome visitors, partners and supporters and identifying the purpose of their visit before directing them to the appropriate department
• Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Summarize and track A/P and A/R inputs from general folders for bookkeeping resource
• Prepare employee expense reports for ED approval prior to bookkeeping payment processing.
• Work with HR consultant on employee onboarding and training tasks.
• Event planning tasks for YMWIC’s Holiday Giving Event, College Expo, Science Expo, Scholarship Banquet, Golf Outing, and other organization events when needed.
• Scheduling facilities forms with partner school district for program level activities

Establish and maintain Office and Facility management:

• Ensure supplies and materials are adequately provided by internal and external resources.
• Ensure that equipment and tools are operational.
• Ensure that general safety rules are adhered on behalf of employees and clients.
• Provide Office Management leadership by ensuring that office space is organized and clean.

Requirements

EDUCATION & EXPERIENCE :

• Bachelor’s degree in business, accounting, or related field preferred.
• Minimum of 3 years of experience working as an executive assistant in a professional office setting preferred.
• Proficient in Microsoft Office Suite, especially Excel and Outlook.
• Ability to work independently with minimal supervision and prioritize multiple projects.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with all levels of the organization.
• Must be able to pass a background check, drug test, and have a valid West Chester, PA driver’s license.

CREDENTIALING :

(Clearances current within 12 months)

• PA Child Abuse (Act 151) Clearance
• PA Criminal (Act 34) Clearance
• PA Department of Education FBI – Use code 1KG6XN
• TB Screening - current within 3 months
• Education Documentation - Diploma OR Official Transcripts
• Valid driver's license

Benefits

• Employees scheduled for 30+ hours per week are eligible for medical benefits
• Employer paid base medical plan!
• Employees scheduled for 20+ hours per week are eligible for dental, vision, and other supplemental benefits: Life insurance, short-term disability, accidental, critical illness, hospital indemnity, Norton Life Lock identity protection 
• 403 (b) Retirement Savings Plan - up to 3% employer match
• Employer paid Employee Assistance Program (EAP)
• Tuition discounts through educational partnerships
• Milestone service awards
• Employee referral bonus
• Gift card raffle on pay-day Fridays

ABOUT CCRES:

As a 501(c)(3) non-profit, CCRES Educational and Behavioral Health Services is an organization of dedicated and highly-trained staff members who provide quality services to schools, children, adults, and families. We work collaboratively with school districts, intermediate units, and the behavioral health system.

MISSION STATEMENT:

The mission of CCRES is to ensure quality educational and human service programs for children, families, and schools. Through innovative partnerships, we provide human resources and grant opportunities.

APPLY TODAY FOR IMMEDIATE CONSIDERATION!

For a complete listing of available positions with CCRES please click here:

CCRES is an equal opportunity employer. We value diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

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