Job Description

Adriana's Insurance is seeking a dedicated and detail-oriented Executive Assistant to join our team. This role is essential in providing high-level administrative support to ensure the smooth operation of our executive office. As the Executive Assistant, you will be responsible for managing schedules, organizing meetings, handling correspondence, and coordinating various administrative tasks. Your ability to prioritize and manage multiple projects will be key in supporting our executives and contributing to the overall success of our organization.

Key Responsibilities:

• Manage and maintain executives' schedules, including organizing meetings, appointments, and travel arrangements.
• Prepare and coordinate documents, reports, and presentations to ensure informed decision-making.
• Act as a point of contact between executives and internal/external stakeholders, maintaining confidentiality and professionalism.
• Assist in organizing company events and initiatives, liaising with vendors and internal teams where necessary.
• Conduct research and compile data to assist executives in strategic planning.
• Perform various administrative tasks, including filing, data entry, and managing office supplies.

Requirements

• Proven experience as an Executive Assistant or in other administrative roles.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and problem-solving abilities.
• Professional demeanor and ability to work independently with minimal supervision.
• Bilingual in Spanish and English

Benefits

• Career advancement opportunities 

• Health, Dental, Vision and Life Insurance 

• 401k Plan 

• Paid vacation 

• Employee discount on our services: Car Insurance, Life Insurance, Traffic School, DMV, and Immigration Services 
• Opportunities for professional development and growth. 

• A supportive and inclusive workplace culture. 

• The chance to make a meaningful impact on people's lives. 

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