Job Description

Days:260 Days/12 Months

Classified Hourly Employee

Hourly Range:$19.00 - $23.00/hour

Job Description: A versatile professional who provides comprehensive support across communications and business services. Responsible for coordinating district bus transportation, assisting at district events, executing recognition programs, and delivering critical administrative assistant support. The ideal candidate will excel at multitasking, demonstrate meticulous attention to detail, and serve as a key liaison for internal and external stakeholders.

Qualifications:

Education:High School Diploma required, 2 or 4 year degree preferred

Certification:none required

Experience:1-2 years experience providing administrative support

Other:Exceptional organizational and multitasking skills, proficiency in Microsoft Office Suite, Google Workspace, and database management, strong communication and interpersonal skills, ability to work collaboratively in a fast-paced environment, proven track record of administrative assistance excellence.

Responsibilities:

• Dependable and reliable attendance.
• Provide bus transportation program management and logistics, serving as the primary liaison between district and bus transportation company as well as managing bus transportation registrations, and communications with families and staff.
• Maintains Communications department budget tracking and reporting, expenditures, invoices, inventory, travel requests, and reimbursements.
• Provides Recognition and Event Coordination for employee programs, department and vendor relations, and supports district membership drives and promotional campaigns.
• Provides communications and data management maintaining stakeholder databases and mailing lists, assisting in development and distribution of communications.
• Maintains media mention records and collaborates on analytics to measure and optimize communication strategies.
• Provides administrative and clerical support including answering phones and responding to inquiries, managing department calendars, scheduling meetings, and distributing meeting minutes.
• Prepares correspondence and maintains efficient filing and organizational systems.
• Coordinate printing and distribution of materials.
• Provides project management support including contributing to strategic planning of department initiatives, participating in planning meetings and provide operational insights, developing project timelines and track resources and deadlines, and maintaining project management tools and task statuses.
• Other duties as assigned

Application Procedure:  If you are currently employed as a certificated teacher (substitute teachers excluded – see below) with the Papillion La Vista Community Schools, you are asked to submit an online Internal Application to indicate your interest in this specific position.

If you are currently employed by Papillion La Vista Community Schools employee or a substitute teacher, you are asked to submit an External Applicationfor this vacancy with the district so that we will have the additional information needed to accurately evaluate your qualifications for this position.

If you have any questions please contact Human Resources at askHR@plcschools.orgor 402-537-6213.

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