Job Description

University of Holy Cross is a Catholic, national, and comprehensive higher education institution known for the ability to balance liberal arts and sciences and nationally accredited professional programs.

The University is acclaimed for its individualized service to a diverse student body, the integration of mind and heart in the Marianite tradition, and the academic preparation for competent professionals in service to the larger community.

The University strives to live the mission through our core values of Excellence, Respect, Integrity, Inclusion, and Compassionate Service. Through these words, we educate the whole person in the true tradition of the Marianites of Holy Cross.

You are a part of our team. As a member of the team of UHC, you will be expected to contribute your talents and energies to improve the environment and quality of the University, as well as the constituencies of the University. In return, you will be given opportunities to grow and advance in your career.

University of Holy Cross is dedicated to:

• Providing students a quality education at the best price with the best service.
• Providing members of the team with wages and benefits comparable to others doing similar work within similar higher educational institutions and within the region.

The only things we require for employment, compensation, advancement, and benefits are performance and a good team attitude; however, all employment at UHC is "at will." No one will be denied opportunities or benefits on the basis of race, color, religion, sex, national origin, age, marital status, veteran's status, or disability that does not prohibit performance of essential job functions; nor will anyone receive special treatment for those reasons.

To join the University of Holy Cross team, see the job opportunities posted below and provide the requested information. This will be forwarded to the head of the search committee for the particular job you are applying. If your qualifications meet our needs, someone will contact you to set up an interview with the committee. If your qualifications do not meet the needs for that particular job, we do keep your information on file for six months in the event that another position would become available more suited to your qualifications.

UHC assures equal opportunity for all qualified persons without regard to race, color, religion, sex, national origin, age, handicap, marital status, or veteran's status in the admission to, participation in, or employment of its programs and activities.

Administrative Assistant to the College of Liberal Arts and Sciences

Reports to: Dean of Liberal Arts & Sciences

Basic functions: Provide assistance to the Dean, Chairs, Coordinators, Faculty and Students of the College of Liberal Arts and Sciences

Major Duties:

1. Foster the Mission and Core Values of the University.

2. Conduct oneself in a professional and respectful manner.

3. Maintain punctual and regular attendance.

4. Serve as the liaison between the Dean and faculty of the College of Liberal Arts and Sciences and students, staff, and other faculty.

• Answer emails and phone calls, connecting stakeholders with the services they need and following up to make sure their needs were met.
• Greet visitors to the University and help them find needed services, then follow up to make sure their needs were met.

5. Efficiently perform general office duties including, but not limited to

• Proficiently use Microsoft Word & Excel, Adobe Acrobat, the University’s learning management system (Canvas), PowerCampus, campus e-mail, the Internet, and office equipment; learn additional skills as needed for the administration of the College.
• Perform data entry and maintain records with confidentiality and efficiency.
• Maintain full-time and adjunct faculty data files, including all SACSCOC required documentation, faculty schedules, syllabi, contact information, waivers, course survey responses, and credentials.
• Coordinate all PO/supply orders for assigned areas.
• Maintain records for all College budgets to ensure accuracy with Finance Office records.
• Prepare and maintain all Request for Payment and Purchase Requisitions forms for all faculty.
• Submit work orders as necessary.

6. Serve as academic liaison to the University’s designated textbook vendor; manage meetings, coordinate book adoptions, and evaluate quality of vendor service; and be responsible for coordinating book orders with all University departments.

7. Update performance based on evaluation and ongoing dialog with supervisor.

8. Prepare contracts for adjuncts and full-time faculty course overloads in the fall, spring, and summer semesters.

9. Call, email, and text new UHC applicants with incomplete files in an effort to increase enrollment for the College of Liberal Arts and Sciences.

10. Assign advisors to newly admitted students in PowerCampus and follow up with students to be sure they are advised and ultimately registered.

Equal Opportunity

The University of Holy Cross assures equal opportunity for all qualified persons without regard to race, color, religion, sex, national origin, age, handicap, marital status, or veterans’ status in the admission to, participation in, or employment of its programs and activities.


Applicants who meet the qualifications listed above are invited to submit a complete application packet, consisting of a cover letter, resume, and three letters of recommendation to Melanie Erlinger, merlinger@uhcno.edu in a single submission. Incomplete application packets will not be considered.

Job Tags

Similar Jobs