Job Description

JOB TITLE: Administrative

Assistant

REPORTS TO: Human Resources and the Director

of Finance

JOB PURPOSE: The basic function of the Administrative

Assistant is to ensure that the

company responds quickly to requests and feedback from employees and

clients. Assists with daily reports, billing and scheduling.

Collaboration:

Live out the Daigle Cleaning Systems Mission, Vision, Guiding Principles and

Core Values:

Vision:

Daigle

Cleaning Systems Inc is a full service commercial and residential cleaning

company that operates nationwide. Our professional

organized approach provides a team environment where our growing workforce can

flourish and deliver unmatched results for our clients.

We

take pride in what we do every day, and that pride shows in our client’s homes

and businesses.

Mission:

Our

Mission at Daigle Cleaning Systems is to produce and provide a healthy

environment through a consistent, systematic and standardized cleaning approach

that results in peace of mind for our clients.

Enjoy

your free time with family and friends in a sparkling clean and safe

environment provided by Daigle Cleaning Systems.

Core Values

Communication: We

strive to communicate all details at every level of the organization and with

our clients to reach your desired expectations.

Integrity: We

understand our integrity and our reputation are intertwined. We work tirelessly

to build and protect our company culture to provide the quality results you

deserve and will not get anywhere else.

Teamwork:

Daigle Cleaning Systems runs on teamwork. We develop our leadership and quality

hand in hand in house. We invest in our people to increase quality and

efficiency for our clients.

 Rate of Pay $16.50

DUTIES & RESPONSIBILITIES:

● Work

with other administrative assistants

● Orientations

● Answer

phones and greet visitors

● Schedule

appointments and maintain calendars

● Schedule

and coordinate staff and other meetings

● Collate

and distribute mail

● Prepare

communications, such as memos, emails, invoices, reports and other

correspondence

● Write

and edit documents from letters to reports and instructional documents

● Create

and maintain filing systems, both electronic and physical

● Manage

accounts and perform bookkeeping

● All

office administrative duties

● Additional

projects as assigned

QUALIFICATIONS

Education:

•

Required: High School graduate

•

Preferred: College degree BA or BS

Experience:

•

2 years’

demonstrated experience as an administrative assistant in an office

setting.

•

Proficient in Microsoft and Google platforms

is a must

•

Proficient computer

Expectations:

•

Provide Superior customer service

•

Exhibit entrepreneurial mindset

that’s hard-wired toward learning, change and self-awareness.

•

Create a

positive work environment and develop positive work relationships with others

to include staff, clients, and vendors.

•

Ability to be resilient, flexible

and responsive to the changing needs of the business, the industry and clients.

•

Ability to collaborate with

the leadership team, management team and staff to

ensure ongoing improvement and profitability of the company.

•

Take the initiative in

troubleshooting and problem solving with a solutions-based focus.

•

Ability to work independently and

within a team.

•

Ability to prioritize and

reprioritize as needed to achieve expected results — for self and others.

•

Analytical and observational

skills that demonstrate an ability to work unsupervised, supervise others,

follow company policy, and interact effectively with employees and clients.

•

Detail oriented with strong

organizational skills.

•

Model accountability, measure

progress and hold self and others accountable for desired results.

•

Maintain a high level of

confidentiality.

Knowledge

& Skills:

•

Excellent written and oral

communications skills, including:

-

Working knowledge of Spanish is desirable

but not required.

-

The use of analytical and

observational skills which demonstrate an ability to work unsupervised,

supervise others, following company policy, interact with employees and

clients, and schedule work in stressful situations.

Working conditions:

•

A fast-paced environment requires

flexibility, adaptability and resilience in a wide variety of work situations.

•

Customer service may include

interacting with challenging clients and tight deadlines.

•

General office environment, with

low to medium noise, low to medium heat and cold, and low to medium dust

levels.

•

May be exposed to high dust, heat

and noise levels when visiting field job sites and/or client locations.

•

Occasional emergency calls after

hours, holidays and on weekends.

Physical requirements:

●

Body Positions: Standing, sitting

●

Body Movements: Walking, stooping,

bending

●

Sensory Abilities: Sighted,

voiced, and hearing. Close, color, and

peripheral vision with ability to adjust eye focus.

●

Lifting: Low – up to 20 lbs.

Reasonable accommodations will be provided

for individuals with disabilities to fulfill the essential tasks of this

position.

One-Stop Shop
Tired of spending time managing the maintenance of your building? Sick of asking multiple companies for estimates on your regular building maintenance items? Fed up with mediocre results in regards to these items? Well we can help!
Our goal is to help make your life simpler and allow your team to focus on what they do best: growing your business.
Not only do we provide routine cleaning services, in addition we also offer the full range of janitorial services for your home of office.

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